Team and Personal Assistant

Job Description

Source : Grant Thornton Australia

At Grant Thornton, our people are empowered to make a real difference. Each day, our people are shaping growth strategies for our clients, and they’re influencing our firm’s culture and future. We want our people to have a voice and the satisfaction of delivering high-quality outcomes in everything they do.

About the role

Join our Business Services team on a 12 month fixed term contract to support and build strong relationships with a Partner and team of accountants that will value and support your strong personal assistant skill set.

In this role, you will utilise your 3-4 years minimum experience ideally gained within a Professional Services environment.

Key responsibilities including:

  • Phone and email client correspondence
  • Corporate Compliance - Preparing ASIC forms and minutes and related documents including lodgement of forms.
  • Diary management / meetings for both staff and clients – arranging client meetings, accepting, declining and rescheduling of meetings, catering and room bookings. Liaising with clients including set up and organisation of 6 box and owners room strategy meetings.
  • Engagement Letters – preparing of drafts, formatting letters, proofreading and checking branding, inserting signatures.
  • On boarding process for new clients - ACT forms, inputting data for international and domestic conflict checks and ensuring entities are set up in system.
  • Title and company searches using Ilion and ASIC website
  • Formatting of documents and preparing letters in line with GT brand guidelines and adding signatures.
  • Debtors/Fees – prepare emails and send to clients to follow up outstanding debts; Run WIP reports and supply listing summaries to Partners / Managers
  • Database and system management – update ATO portal, Salesforce, MYOB, Class
  • Annual company statements - reviewing and updating of company files with ASIC, preparing resolutions and emails to send out to clients
  • Travel booking and management
  • Expense management via Concur
  • General administrative tasks as required

Skills and experience

You will be responsive, organised and keen to make a contribution. This role will suit someone with the following skills, experience and attributes:

  • Ownership and Accountability
  • Attention to detail and accuracy
  • Salesforce experience highly desirable - knowledge of MYOB software , ATO portal, Cleardocs
  • A resilient and can-do attitude
  • Professional Services experience highly desirable

Culture

At Grant Thornton, we encourage our people to bring their whole selves to work. We recognise, appreciate and harness our people's individual skills and talents. You will thrive in our down to earth yet entrepreneurial environment which empowers our people to succeed within a social work culture.

We recognise the increasing importance of flexible work options and family friendly work practices in maintaining a diverse, adaptive and high performing workforce able to meet our current and future business needs.

Benefits

  • Flexible working arrangements
  • Free gym membership
  • Regular social events

How to apply

To apply, please click on the Apply Now button, complete our online application form and upload your CV.

If you experience any technical difficulties applying please contact the Grant Thornton People & Culture team on [email protected]

Only direct applications will be accepted (no agencies please). Please note that we have not engaged any recruitment agencies to represent us for this role.